REGULATIONS ON THE SERVICES OF THE LIBRARIES, 

THE HISTORICAL ARCHIVE AND THE INTERMEDIATE ARCHIVE

(Rector’s Decree No. 45 of 28 September 2026)

In force from 29 September 2026

Table of contents

Preamble

Article 1 – Subject matter and scope

Article 2 – Purposes and functions

Article 3 – General principles of service provision

PART I – LIBRARIES

Article 4 – Access to the Libraries

Article 5 – Rules of conduct

Article 6 – Opening hours

Article 7 – Consultation of bibliographic and documentary material

Article 8 – Access to and consultation of early, rare and valuable material

Article 9 – Restrictions on the consultation of early, rare and valuable material for conservation reasons

Article 10 – IT services and digital resources

Article 11 – Exam texts and teaching material

Article 12 – Loans

Article 13 – Material excluded from loan

Article 14 – Loan and return procedures

Article 15 – Loan reservations

Article 16 – Interlibrary loan: documents received from other libraries (Borrowing)

Article 17 – Interlibrary loan: documents supplied to other libraries (Lending)

Article 18 – Reproduction of bibliographic material

Article 19 – Reproduction of early and rare material with one’s own devices

Article 20 – Digital reproduction service

Article 21 – Reproduction and reuse for publishing, commercial and scholarly purposes

Article 22 – Mandatory source citation criteria and deposit obligation

Article 23 – Accessibility and inclusion

Article 24 – Personal data protection

Article 25 – Sanctions and liability

PART II – HISTORICAL ARCHIVE

Article 26 – Subject matter and functions of the Historical Archive

Article 27 – Inalienability and protection

Article 28 – Loans

Article 29 – Restricted records

Article 30 – Access and consultation

Article 31 – Access to the Historical Archive

Article 32 – Consultation procedures

Article 33 – Suspension and revocation of authorisation to consult

PART III – INTERMEDIATE ARCHIVE

Article 34 – Subject matter and functions of the Intermediate Archive

Article 35 – Transfer of records

Article 36 – Preparation of records

Article 37 – Transfer list

Article 38 – Consultation of records

PART IV – COMMON, FINAL AND TRANSITIONAL PROVISIONS

Article 39 – User responsibility

Article 40 – Internal provisions

Article 41 – Information for users

Article 42 – Entry into force and repeals

Article 43 – Referral provisions

Article 44 – Review of the Regulations

Preamble

These Regulations are adopted in accordance with the legislation in force and, in particular:

the Statute of the University of Urbino Carlo Bo;

• Legislative Decree No. 42 of 22 January 2004 (Code of Cultural Heritage and Landscape);

• Law No. 124 of 4 August 2017, as amended;

• Law No. 633 of 22 April 1941, as amended (Protection of copyright and other rights related to its exercise);

• Regulation (EU) 2016/679 (GDPR) and Legislative Decree No. 196 of 30 June 2003, as amended by Legislative Decree No. 101 of 10 August 2018 (Personal Data Protection Code);

• Law No. 104 of 5 February 1992, and the legislation in force on the accessibility and inclusion of persons with disabilities;

• National and international guidelines on library services (AIB, IFLA).

Article 1

Subject matter and scope

1. These Regulations govern the services and the procedures for access, consultation, loan, reproduction and use of the documentary heritage belonging to the University Libraries Division (Settore Biblioteche di Ateneo, SBA) of the University of Urbino Carlo Bo.

2. These Regulations apply to: a) the University Libraries; b) the University’s Historical Archive; c) the University’s Intermediate Archive.

3. The University Libraries Division coordinates and manages the facilities and services referred to in paragraph 2, pursuing integration, rationalisation and uniformity of provision, while respecting the specific features of the individual collections and of the different types of documents.

4. The provisions of these Regulations are supplemented, where necessary, by any detailed provisions adopted by the individual facilities and published on the University website.

Article 2

Purposes and functions

1. The Libraries, the Historical Archive and the Intermediate Archive are tools supporting the institutional activities of the University of Urbino Carlo Bo and, within their respective remits, contribute to the University’s teaching, research, third mission and administrative activities.

2. The University Libraries Division, in accordance with the respective purposes and characteristics of the facilities, is responsible for the management, conservation, protection, enhancement and use of the University’s bibliographic and documentary heritage.

3. The Libraries facilitate access to information and knowledge, support study and research activities, and promote information literacy, informed use of documentary and digital resources, and assistance and reference services.

4. The Historical Archive is responsible for the conservation, protection, arrangement, enhancement and use of the University’s historical archival heritage, encouraging its use for scholarly, educational, documentary and informational purposes.

5. The Intermediate Archive ensures the storage and management of administrative records that are no longer needed for current business but are not yet destined for permanent preservation or disposal, in accordance with the legislation in force and the records and archive management tools adopted by the University.

6. The facilities referred to in paragraph 1, in accordance with their respective purposes and access procedures, serve the academic community and, where provided for, the general public and external scholars, encouraging the widest possible use of the heritage while respecting the requirements of protection, conservation, confidentiality and security.

Article 3

General principles of service provision

1. Services are provided according to the principles of impartiality, transparency, accessibility, inclusion, continuity and quality, in compliance with the legislation in force and with the requirements for protecting the heritage.

2. Access to services is guaranteed without discrimination and according to the procedures laid down in these Regulations and in the implementing provisions adopted by the University.

3. The terms of use of the services may be differentiated according to the type of material, conservation requirements, the nature of the facilities and the category of user.

4. In carrying out their activities, staff provide assistance to users and take the measures necessary to encourage proper and informed use of resources and spaces.

PART I – LIBRARIES

Article 4

Access to the Libraries

1. Access to the Libraries is open to members of the University’s student, research, teaching and technical-administrative community.

2. Access is also open, according to the procedures laid down in these Regulations, to the general public and to anyone with an interest in studying, researching or consulting the bibliographic heritage.

3. Access to book stacks, archives and rooms used for the conservation of the Ancient Books Collection is restricted to staff. Users may be authorised to access these spaces by the Library Manager for justified study or research needs.

4. Library staff are not responsible for personal belongings left unattended by users.

Article 5

Rules of conduct

1. Anyone using the Library spaces must behave respectfully towards other people, staff, the premises and the bibliographic and documentary heritage.

2. In the Library sections designated for “silent study”, talking loudly or using equipment that produces noise disturbing to other users is not permitted.

3. Computers, tablets, smartphones and other personal electronic devices may be used in silent mode, unless otherwise provided by the Library.

4. Food and drink may be consumed only in the areas specifically designated by the Library.

5. Staff are authorised to remind users to comply with these Regulations and, in the cases provided for in Article 25, to take the resulting measures.

6. Within the limits of their remit and of the characteristics of the buildings, the Libraries take the measures necessary to guarantee the accessibility and inclusion of persons with disabilities, removing or reducing physical, sensory and communication barriers.

Article 6

Opening hours

1. Library opening hours are set according to the academic calendar, user needs and the characteristics of the services provided.

2. Regular public opening hours are set by the Library Manager, in agreement with the management of the University Libraries Division, and are published on the University website.

3. Extraordinary changes to opening hours, including closures for holidays, maintenance work or exceptional events, are announced on the University website and, where possible, through the University’s other information channels and notices posted at the premises.

Article 7

Consultation of bibliographic and documentary material

1. The Libraries make their bibliographic and documentary heritage available to users for on-site consultation, except for material subject to specific legal restrictions, material in a poor state of conservation and documents whose consultation could compromise their protection.

2. Material in open-shelf reading rooms may be consulted directly by users. After consultation, volumes must be left on the designated trolleys or in the collection areas identified by the Library; reshelving is carried out by staff.

3. For material kept in the stacks or in closed-shelf sections, users must contact Library staff.

4. Users must handle the material received for consultation with care and may not damage, underline or annotate it, fold its pages or alter it in any other way.

5. Any damage or anomaly found at the time of consultation must be reported promptly to staff.

6. Material received for consultation must be returned to staff or placed in the designated areas before the Library closes. Users who need to continue consulting it on the following days may ask for it to be temporarily held for them.

Article 8

Access to and consultation of early, rare and valuable material

1. Early, rare and valuable material may be consulted by appointment only, according to procedures set by the Library on the basis of the nature and state of conservation of the material.

2. The request for consultation must be submitted sufficiently in advance using the contact details given on the University website and must include:

• the applicant’s personal details;

• the subject and purpose of the research;

• the days and times requested;

• the material to be consulted, with its shelfmark or location where possible.

3. The Library may set quantitative limits on daily consultation according to the type, extent and state of conservation of the material. Unless otherwise authorised, up to three early printed volumes and/or three manuscript or archival units may be requested per day.

4. Before accessing the material, users must complete any forms required by the Library and, where requested, provide the details of a valid identity document, in compliance with personal data protection legislation.

5. Consultation is subject to acceptance of the terms of use and of the responsibilities connected with the conservation and correct handling of the material. During consultation, users must:

• handle the material with particular care;

• not bring in food, drink or other liquids;

• use only graphite pencils for any notes on paper;

• not use pens, markers, highlighters or other ink writing instruments;

• not place marks, underlining, annotations, sticky notes or any other items on the documents;

• not use erasers on the material;

• not rest sheets of paper, notebooks or other objects on the documents;

• not use the documents as a writing surface;

• not apply pressure to spines, bindings or pages, nor force volumes open.

6. Computers, tablets and other electronic devices needed for study are permitted, according to procedures set by the Library.

7. Material received for consultation remains the user’s responsibility and may not be left unattended. If users temporarily leave the reading room, they must return the material to staff. Its reassignment is subject to a check of its state of conservation.

Article 9

Restrictions on the consultation of early, rare and valuable material for conservation reasons

1. The Library may restrict or exclude the consultation of material whose state of conservation makes handling risky or which is subject to specific legal restrictions.

2. Where a digital reproduction of the requested material is available and considered suitable for the purposes of the research, the Library may direct users to consult the digital copy instead of the original, in order to reduce handling of the item.

3. Where proven study or research needs make consultation of the original necessary, users may submit a reasoned request to the Library Manager, who assesses whether it can be authorised and on what terms.

Article 10

IT services and digital resources

1. The Libraries provide users with computer workstations for consulting the catalogue, bibliographic resources and the University’s electronic resources.

2. Computer workstations are to be used for study, research and bibliographic consultation. Users may not install software, change equipment settings, damage or tamper with IT systems, or use the workstations for unlawful activities or activities incompatible with the purposes of the service. When user numbers are high, the Library may set time limits on sessions.

3. The Libraries ensure access to the electronic resources acquired by the University, including databases, e-journals and e-books, in accordance with the conditions of the relevant licence agreements. Remote access to electronic resources is available with institutional credentials and according to the procedures established by the University.

4. Users must use electronic resources in compliance with the licence conditions, copyright legislation and University provisions. Sharing personal credentials and systematic or bulk downloading not permitted by the licence agreements are prohibited.

Article 11

Exam texts and teaching material

1. The Libraries make available for in-house consultation the exam texts and teaching material relating to the courses taught in the affiliated facilities, where deposited by lecturers or acquired by the Library.

2. Exam texts held in a single copy are available for on-site consultation only. However, a short loan of a few hours at most may be requested, provided the volume is returned before the Library closes on the same day. For this purpose, users must complete a form, with identity verified on presentation of a valid document. The document is processed in compliance with personal data protection legislation.

Article 12

Loans

1. Loans are available to the University’s institutional users, according to the procedures and limits set by the University Libraries Division. Those eligible for loans include, in particular:

• students;

• teaching and research staff;

• technical-administrative staff;

• PhD candidates;

• research fellows;

• other staff with a relationship with the University;

• members of the Uniurb Alumni Association.

2. Loans are also available to adults belonging to local schools or research institutions and to residents of the Marche Region, subject to registration and within the limits set by the University Libraries Division.

3. The loan period, the maximum number of items that may be borrowed by each category of user and the renewal procedures are defined in the implementing provisions published on the University website.

4. Loan limits may be raised for specific documented study and research needs.

5. Loans may be renewed if no other user has reserved the item. Renewals may be made online through the Ask the Library ticketing system, at the desk or by email to the address given on the University website.

6. The Libraries reserve the right to request the early return of borrowed material at any time, for justified reasons.

Article 13

Material excluded from loan

1. The following are excluded from external loan:

• periodicals, both single issues and bound volumes;

• bibliographic tools and reference works (dictionaries, encyclopaedias, directories);

• exam texts for the last three academic years, where only one copy is available;

• volumes published before 1900, as well as valuable and rare volumes regardless of their date of publication.

Article 14

Loan and return procedures

1. Loans may be made using self-service loan systems, where available, or at the Library desk.

2. Loans are personal. The user in whose name the material is issued is responsible for its proper care and may not transfer it to third parties.

3. Loan and return transactions are confirmed by a notification sent by email to the user’s address. Loan transaction data are processed in accordance with Regulation (EU) 2016/679 (GDPR) and the University’s privacy notice, available on the University website.

Article 15

Loan reservations

1. Users may reserve items currently on loan through the online Ask the Library ticketing system or at the desk. When reserved items are returned, they are held for the user for a maximum of five working days, after which the reservation lapses and the volume becomes available for loan again.

Article 16

Interlibrary loan: documents received from other libraries (Borrowing)

1. Publications not available in the University Libraries may be requested from other Italian or foreign institutions, free of charge for institutional users and for a fee for other users, either as copies (within the limits set by Article 68 of Law No. 633 of 22 April 1941 – copyright) or on loan, through the interlibrary loan (ILL) and document delivery (DD) service.

2. Applicants must provide precise and complete details of the requested document, to ensure accurate and timely supply. Material obtained on loan is subject to the conditions set by the supplying library.

3. The service is generally free of charge for institutional users; however, any additional costs charged by the lending library are borne by the user and will be communicated in advance by the Library.

4. Users are responsible for material received on loan from another library, are answerable for it to the requesting University, and must comply with the delivery deadlines and procedures.

Article 17

Interlibrary loan: documents supplied to other libraries (Lending)

1. Interlibrary loans last 40 days and may be renewed up to a maximum of three times, provided the renewal is requested before the due date. If interlibrary loan and document supply requests are unbalanced beyond an imbalance threshold of 30%, calculated at the end of the calendar year and applied to the following year, the Library reserves the right to refuse the request or to apply its schedule of fees.

2. In addition to the categories excluded from loan (Article 13), the following are also excluded from loan to other libraries:

• recent volumes (acquired in the last year);

• additional copies of exam texts;

• textbooks and manuals.

Article 18

Reproduction of bibliographic material

1. For study and teaching purposes, bibliographic material protected by copyright may be reproduced only within the limits set by Article 68 of Law No. 633 of 22 April 1941, which permits reproduction for personal use up to 15% of each volume or periodical issue, subject to any more restrictive conditions arising from contractual agreements.

2. Users are responsible for use compliant with copyright legislation. The Libraries accept no liability for unlawful use of the reproductions made.

3. Reproduction must be carried out taking care not to damage or alter the state of conservation of the material in any way.

Article 19

Reproduction of early and rare material with one’s own devices

1. Early, rare and valuable bibliographic items and archival records, where not subject to confidentiality restrictions or other limits provided for by law, may be reproduced by users with their own devices for personal, study or research purposes, in compliance with the legislation in force. Reproduction with one’s own devices must be carried out on a non-profit basis and in such a way as not to damage the material. In particular:

• photographs must be taken hand-held only;

• stands, tripods, extension arms, portable contact scanners or other supporting equipment may not be used;

• flash, LED lights, torches or other artificial light sources brought by the user may not be used;

• no pressure may be applied to the material, nor may bindings or pages be forced open.

2. The Library may prohibit reproduction with one’s own devices where, given the characteristics of the material or the environmental conditions, adequate protection cannot be guaranteed.

Article 20

Digital reproduction service

1. The University Libraries Division may produce digital reproductions of bibliographic and archival material using qualified staff and suitable equipment. Use of the in-house reproduction service is required when the physical characteristics, state of conservation or value of the material do not allow it to be reproduced independently under safe conditions.

2. The service is subject to the fees set out in the Schedule of Fees for the Services of the University Libraries Division, published on the University website. The files produced are made available to the user according to the procedures of the service, subject to payment of any amounts due.

Article 21

Reproduction and reuse for publishing, commercial and scholarly purposes

1. Any reproduction made for profit-making, commercial or publishing purposes (e.g. publication in books, magazines for sale, auction catalogues, merchandising, websites) is not covered by the free-of-charge provisions of Law No. 124/2017 and is subject to prior written authorisation by the Library Manager and to signing the relevant release form. Authorisation is granted on a non-exclusive basis and for a single use. Fees are applied according to the Schedule of Fees for Internal Services, available on the University website.

2. Written authorisation and signing the release form are also mandatory for scholarly, editorial or popular publications and reproductions without profit-making purposes. Without prejudice to the strict obligation to cite the source and to deposit a complimentary copy as set out in the following paragraphs, authorisation may be subject to payment according to the Schedule of Fees for Internal Services.

Article 22

Mandatory source citation criteria and deposit obligation

1.  In the event of dissemination, reproduction or publication (whether commercial or free/scholarly), users must cite the original source clearly and in a standardised form, using the following criteria:

• First citation (full form): Università degli Studi di Urbino Carlo Bo, Settore Biblioteche di Ateneo, Biblioteca Umanistica, Fondo Antico, [Sezione Manoscritti / Sezione Libri antichi a stampa], [insert shelfmark/location, e.g. Univ. 116 or Rari b. 25], [insert leaves/pages, e.g. c. 12r or p. 45].

• Subsequent citations (short form): UniUrb, SBA, Fondo Antico, [Sezione Manoscritti / Sezione Libri antichi a stampa], [shelfmark], [leaves/pages].

2. The user or publisher must send the Library, free of charge, one copy of the published work within 30 days (90 days for non-commercial publications) of its release. If the work is published in print, a copy must be deposited; otherwise, the access link to the electronic resource must be provided.

Article 23

Accessibility and inclusion

1. The Libraries take measures to guarantee the accessibility of services and spaces to persons with disabilities, in compliance with the legislation in force and the characteristics of the facilities. Persons requiring specific forms of assistance may contact the relevant Library in advance to agree on how they will access and use the services.

2. Within the limits of available resources, the Libraries encourage the adoption of accessible tools and methods for using bibliographic services and digital resources.

Article 24

Personal data protection

1. Personal data connected with the provision of library services are processed in compliance with Regulation (EU) 2016/679, the national legislation in force and the provisions adopted by the University.

2. Data collected during registration, loan, reservation, consultation and access to digital services are processed for purposes connected with the provision and management of the services, as set out in the University’s privacy notice.

3. The full privacy notice, including the rights of data subjects and the contact details of the University’s Data Protection Officer (DPO), is available on the University website.

Article 25

Sanctions and liability

1. Failure to comply with these Regulations may result, depending on the seriousness and repetition of the breach, in:

• a warning from staff;

• temporary removal from the Library premises;

• temporary suspension of loan and consultation services;

• in the most serious cases, a temporary or permanent ban from library services, in accordance with the competences and procedures laid down by law and University regulations.

2. Measures are adopted in accordance with the principle of proportionality and the procedural safeguards provided for by the legislation in force.

3. Anyone who loses or damages bibliographic material received for consultation or on loan must, where possible, replace it with an equivalent copy or reimburse its value, without prejudice to compensation for any further documented damage.

4. If borrowed material is not returned, the Libraries proceed as follows:

• first reminder on the loan due date;

• second reminder after fifteen days;

• initiation of proceedings through the competent administrative offices thirty days after the last reminder, with the possibility of any legal action permitted by law.

5. During the period of default, users may not access other loan services. Failure to return material also prevents the competent University offices from issuing the clearance required to obtain degree certificates or leaving documents.

PART II – HISTORICAL ARCHIVE

Article 26

Subject matter and functions of the Historical Archive

1. The Historical Archive holds the records, destined for permanent preservation, relating to the activities of the University of Urbino Carlo Bo that were concluded at least forty years ago, as well as historical archives and records acquired by or conferred on the University in any capacity.

2. The Historical Archive is responsible for the conservation, protection, arrangement, description, enhancement and use of the archival heritage, encouraging its use for scholarly, educational, documentary and informational purposes.

3. The Documentary, Analogue and Digital Archives Service of the University Libraries Division manages the Historical Archive in compliance with the legislation in force on cultural heritage and archives.

Article 27

Inalienability and protection

1. The archives and individual records of public administrations are subject to the protection regime provided for by the legislation in force and, in the cases provided for by law, are inalienable. The University ensures the conservation and protection of its archival heritage in accordance with national legislation and the management and preservation tools adopted by the University.

Article 28

Loans

1. Archival material is excluded from loan, except for temporary loans for exhibitions, subject to authorisation by the Head of the University Libraries Division.

2. Rare and valuable documentary material may be lent to public institutions that request it for temporary exhibitions, subject to clearance from the Archival and Bibliographic Superintendency for the Marche.

Article 29

Restricted records

1. Records held in the Historical Archive may be freely consulted, subject to the restrictions laid down by law, which concern:

• records of a confidential nature relating to the State’s foreign or domestic policy, concerning matters from the last fifty years;

• records containing sensitive data and data relating to criminal proceedings expressly identified by personal data protection legislation, which become available for consultation after forty years; the period is seventy years if the data concern health, sex life or confidential family relationships.

Article 30

Access and consultation

1. Access to and consultation of the records of the Historical Archive of the University of Urbino Carlo Bo is free of charge and open, for study and research purposes, to all users who submit an explicit reasoned request. Consultation of degree theses and other works protected by copyright is subject to authorisation by the author or the rights holders (up to 70 years after the author’s death).

Article 31

Access to the Historical Archive

1. To gain access, users must submit a request through the ticketing system or by email to archivi.sba@uniurb.it, stating the subject and purpose of the research.

2. Access to the reading room is subject to authorisation by the Historical Archive contact person and to compliance with these Regulations and any internal provisions.

Article 32

Consultation procedures

1. Records may be consulted only in the designated study areas and under the supervision of the staff in charge.

2. Bags, briefcases, backpacks and other containers must be left in the designated areas.

3. During consultation, it is forbidden to:

• use pens or other ink writing instruments;

• write or take notes resting sheets of paper or notebooks on the records;

• place marks or numbering on the papers;

• alter the order of the papers or files;

• smoke;

• bring in food or drink;

• make reproductions by unauthorised means.

4. Computers, tablets and other electronic devices may be used, provided that their use does not damage the records or disturb other users.

5. Users of the consultation service for theses, studies, projects, publications or events must cite the sources used and provide the Historical Archive with a copy of the resulting work, including in digital or other form.

Article 33

Suspension and revocation of authorisation to consult

1. In the event of non-compliance with these Regulations, the Head of the Historical Archive may issue a warning to the user and, in the most serious or repeated cases, suspend or revoke the authorisation to consult.

2. Any further liability provided for by the legislation in force in the event of damage to, theft of or tampering with records remains unaffected.

PART III – INTERMEDIATE ARCHIVE

Article 34

Subject matter and functions of the Intermediate Archive 

1. The Intermediate Archive is the intermediate stage of the University’s records management system and holds records relating to concluded administrative matters and procedures that are no longer needed for current business but are not yet destined for transfer to the Historical Archive or for disposal.

2. The Intermediate Archive ensures the storage, management and retrievability of administrative records according to the timescales and procedures laid down by law and by the University’s records and archive management tools.

3. The Intermediate Archive carries out, in particular, activities relating to:

• the transfer of records;

• the storage and management of transferred material;

• consultation by authorised units;

• the selection of records destined for permanent preservation;

• archival disposal procedures;

• the subsequent transfer of records destined for permanent preservation to the Historical Archive.

Article 35

Transfer of records

1. The University’s services, units and offices periodically transfer records no longer needed for current business, according to the procedures established by the Documentary, Analogue and Digital Archives Service.

2. The transfer request must be sent by registered communication and must include at least:

• the name of the transferring office or unit;

• the name of the contact person or person responsible for the transfer;

• the location where the records are kept;

• the extent of the records to be transferred, expressed in linear metres where required.

• The list of the records to be transferred must be attached to the request. The list may describe only the folders or the files as well.

3. The Documentary Archives Service assesses the request, carries out an inspection where necessary and, if the request is accepted, agrees the transfer procedures and timing with the transferring unit.

Article 36

Preparation of records

1. Before the transfer, the transferring unit arranges and packages the records in suitable containers, such as folders, boxes or document wallets, and identifies them with labels containing the information needed to identify their contents correctly.

2. Loose or inadequately packaged records will not be accepted.

3. After the transfer, the Documentary Archives Service is responsible for organising the records, updating the register and ensuring their availability for use.

Article 37

Transfer list

1. The list must be concise, in table form, and must contain at least:

• the sequential number of the folder or box;

• any classification code and the reference to the original classification scheme;

• the producing unit or office;

• the title and a brief description of the contents;

• the date range of the records, indicating the start and end dates.

The sequential number assigned to containers at the time of transfer is provisional and may subsequently be changed during arrangement and inventorying.

Article 38

Consultation of records

1. Records held in the Intermediate Archive may be consulted by the University’s units, services and offices that need them to perform their institutional functions. Consultation by external parties is not permitted, except where provided for by the legislation in force or authorised by the competent University offices.

2. Consultation requests must be submitted through the ticketing system or according to the procedures indicated by the Documentary Archives Service and must contain sufficiently detailed references to identify the file or records requested.

3. The Documentary Archives Service retrieves the records and ensures their consultation in a manner compatible with the storage and management requirements of the Archive.

PART IV – COMMON, FINAL AND TRANSITIONAL PROVISIONS

Article 39

User responsibility

1. Users are responsible for the proper use of the spaces, equipment and material made available by the Libraries and Archives. Anyone who damages the documentary heritage, furnishings or equipment is liable, where provided for by law, to compensate for the damage, without prejudice to the application of any further sanctions provided for by law.

Article 40

Internal provisions

1. The Libraries, the Historical Archive and the Intermediate Archive may adopt detailed internal provisions governing specific organisational and operational aspects of their services. Internal provisions must be compatible with these Regulations and are made known to users through publication on the University website or through other appropriate information channels.

Article 41

Information for users

1. The University Libraries Division ensures that adequate information is provided on how to access and use the services, on opening hours, on any changes and on the provisions applicable to the different facilities.

2. Information on the services is published on the University website and may be disseminated through the University’s other information channels.

Article 42

Entry into force and repeals

1. These Regulations enter into force on the day following their publication on the University’s Official Notice Board.

2. From the date of entry into force, the Regulations on the Services of the Libraries of the University of Urbino Carlo Bo, enacted by Rector’s Decree No. 132 of 27 February 2013, are repealed.

Article 43

Referral provisions

1. For matters not expressly governed by these Regulations, the legislation in force, the Statute of the University of Urbino Carlo Bo, the University regulations and the resolutions of the competent bodies apply.

2. The register and ensuring their availability for use.